Last updated: 26 August 2026

Between-Us Groups™ respects your privacy and is committed to handling your personal information with care, transparency and respect.

This Privacy Policy is intended to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

It explains what information we collect, why we collect it, how it is used and stored, and the rights and choices you have in relation to your information.

Who is responsible for your information?

Between-Us Groups™ is operated by Peter Mitchell, trading as Between-Us Groups™ (“we”, “us” or “the Business”).

Peter Mitchell is the data controller responsible for personal information collected through this website and through Between-Us Groups programmes and events.

If you have any questions about this Privacy Policy or information we hold about you, please contact:

Peter Mitchell
Between-Us Groups™
Email: info@between-us-groups.com   

What information do we collect?

Depending on how you interact with Between-Us Groups, we may collect:

• your name and email address;

• information you provide when joining our mailing list, registering for an event, or applying for or joining a Between-Us Group;

• information necessary to administer bookings and payments;

• communications you send to us;

• information you voluntarily provide through feedback or evaluation;

• limited technical information generated when you use our website, including information collected through cookies or analytics where applicable; and

• information associated with your participation in an online event or programme.

We seek to collect only information reasonably necessary for the purpose for which it is being used.

Why do we use your information?

We may use your information to:

• respond to enquiries;

• administer Between-Us Groups programmes and events;

• communicate with you about programmes or events for which you have registered;

• process bookings and payments;

• send newsletters, articles and information about future events and programmes where you have asked or agreed to receive them;

• improve our programmes, events and website;

• maintain appropriate administrative and financial records; and

• comply with our legal obligations.

Under UK data-protection law we must have a lawful basis for processing your personal information.

Depending on the circumstances, this may be because processing is necessary to provide a service you have requested, because we have a legitimate interest in administering and developing Between-Us Groups, because we have a legal obligation, or because you have given your consent.

Where we rely upon your consent, you may withdraw it at any time.

Mailing list and emails

If you subscribe to our mailing list, we will use your contact details to send you information about Between-Us Groups, including articles, events and forthcoming programmes.

You can unsubscribe at any time by contacting us directly.

We do not sell or rent our mailing list or personal information to third parties.

Payments

Payments for paid Between-Us Groups programmes or events may be processed through third-party payment providers such as Stripe or PayPal.

These providers process payment information under their own privacy and security arrangements. Between-Us Groups does not itself store your full credit- or debit-card details.

Online groups, events and recordings

Between-Us Groups programmes and events may take place using Zoom or another online meeting platform.

Some sessions may be recorded. Where a session is to be recorded, participants will be informed in advance as part of the programme information provided to them. Zoom displays an on-screen indication when recording is in progress.

Recordings are stored in the Business's Zoom cloud account and are normally retained for up to twelve months for purposes connected with the delivery, review and development of Between-Us Groups programmes, after which they are deleted, unless participants have been explicitly informed of and agreed to a different arrangement.

Because Between-Us Groups involves genuine conversation between participants, we recognise that recordings may contain personal contributions. We therefore treat recordings with particular care and do not make them publicly available without appropriate permission.

Facilitators and contractors

Between-Us Groups may engage independent contractors, including facilitators, to help deliver its programmes.

Where necessary for the delivery of a programme, a facilitator may have access to relevant participant information and will be required to respect its confidentiality and handle it in accordance with applicable privacy requirements.

The Business remains responsible for the administration of Between-Us Groups and for its data-protection responsibilities.

Who else processes information?

We use third-party services to operate our website, communicate with participants, run online meetings and process payments.

These may include:

• Systeme.io — website hosting, registration, email and related services;

• Zoom — online meetings and recordings;

• Stripe and/or PayPal — payment processing; and

• other service providers reasonably necessary to operate Between-Us Groups.

These organisations may process personal information on our behalf or, in some circumstances, as independent data controllers.

Our website is hosted through Systeme.io. Systeme.io states that its servers are hosted by Amazon Web Services in Ireland and that data stored through its service are held securely within the European Union.

Cookies and website analytics

The Between-Us Groups website uses cookies and similar technologies that are necessary for the website to function.

If we introduce non-essential cookies, analytics or tracking technologies, we will provide appropriate information and obtain consent where required by law.

How long do we keep your information?

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet legal, accounting or administrative requirements.

Different kinds of information may therefore be retained for different periods.

Zoom recordings are normally retained for up to twelve months.

Mailing-list information is normally retained until you unsubscribe or ask us to remove it, subject to any minimal information we may need to retain to ensure your preference is respected.

How do we protect your information?

We take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access or disclosure.

Information held through our website and online services is stored using reputable third-party service providers with appropriate security measures.

For administrative purposes, we also maintain participant and mailing-list records on a password-protected computer with security software installed. Access to these records is limited to those who need the information for the administration and delivery of Between-Us Groups.

International data processing

Some of the service providers we use may process or store information outside the United Kingdom.

Where personal information is transferred internationally, we seek to use providers and arrangements that provide appropriate safeguards in accordance with applicable UK data-protection law.

Your rights

Depending on the circumstances, UK data-protection law gives you rights concerning your personal information, including the right to:

• ask what personal information we hold about you;

• ask us to correct inaccurate information;

• ask us to delete information in certain circumstances;

• restrict or object to certain forms of processing;

• withdraw consent where processing is based on consent; and

• request a copy of certain information in a portable form.

If you would like to exercise any of these rights, please contact us at info@between-us-groups.com   

You also have the right to raise a concern with the Information Commissioner’s Office (ICO) if you believe your personal information has not been handled appropriately.

Links to other websites

Our website may contain links to websites operated by other organisations. We are not responsible for the privacy practices or content of those websites, and we encourage you to review their own privacy information.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time as Between-Us Groups develops or as our legal or technical arrangements change.

The current version will be available on this website together with the date it was last updated.

Contact us

If you have any questions about privacy or the way we handle your information, please contact:

Peter Mitchell
Between-Us Groups™
Email:  info@between-us-groups.com